About Junior Achievement Ireland
Junior Achievement Ireland is part of a worldwide organisation, which seeks to highlight the importance of remaining in education to young people. Our purpose is to inspire young people to realise their potential by valuing their education and developing the skills and attitudes needed to shape their own future.
About the position:
We are seeking to recruit an Office Administrator to join our office services team to work full-time in the Dublin office to help grow and sustain relationships with our partner businesses, volunteers, and schools.
The position will involve:
- Serving as the first point of contact for calls and inquiries to the JAI Head Office and managing general office administration duties including post, print etc.
- Coordinating office services and operations and ensure adequate office supplies are in place.
- Managing programme materials procurement, ordering and monitoring.
- Overseeing the work of our critical suppliers who print, assemble and package the kits of educational materials that issue to our host schools for use by our volunteers and teachers.
- Assembling and packing spare programme materials (as required) and workshop materials when ordered by the team around the country.
- Working with the education team and the training function to prepare programme materials, distribute volunteer packs and dispatch programme kits to schools.
- Becoming adept in using our systems to track kit dispatch.
- Reconciling materials account to ensure invoices match orders.
- Supporting the education team on programme evaluations by disseminating forms, data collection and data entry, and contributing to the analysis of responses including feedback from students, teachers, and volunteers.
- Supporting colleagues requesting assistance on administrative matters from time to time.
- Providing support for event managers such as sourcing, preparing and printing collateral for use at national and regional events.
- Training in our safeguarding protocols and qualifying as a Vetting Liaison Officer with the National Vetting Bureau to assist with the volunteer vetting application process.
- Procuring new IT equipment and phones/ upgrades for staff and controlling the use of resources such as marketing collateral like banner stands and other shared resources.
- Managing staff accommodation & travel arrangements and assist with arranging offsite meetings.
- Assisting the marketing team with procuring and ordering new collateral.
Candidate Requirements
Previous experience in a similar role would be advantageous and the successful candidate will be required to:
- Have excellent organisational skills.
- Communicate effectively.
- Interact with all stakeholders in a professional manner.
- Have excellent attention to detail.
- Manage priorities and multitask where necessary.
- Engage with colleagues to meet deadlines and work as a team player.
- Have good IT skills, including Microsoft Teams, Word, Excel, and Outlook and a willingness to acquire new skills and adopt new IT practices which are fundamental to this role including becoming proficient on our bespoke CRM and kit dispatch systems.
Benefits
Upon completion of a probationary period, this role will include the following benefits:
- Flexible hours
- Defined contribution pension scheme
- Accrued additional annual leave
- Paid sick leave
- Educational assistance
- Death in Service benefit
- Bike to Work scheme
How to apply
Applicants should email their CV and a Covering Letter to the JAI Financial Accountant, Fiona McGrath, at [email protected] by COB on Thursday, 20 March 2025. The cover letter should address the essential requirements and convey the applicant’s understanding of this role based on the job specifications listed above.
Junior Achievement Ireland is an Equal Opportunities Employer.
We do not require the support of recruitment agencies at this time.